Codification & Supplementation
Codification and Recodification
Codification is the process of consolidating your legislation of a general and permanent nature and organizing it into a logical and sequential code of ordinances. During this process, one of our experienced codification attorneys will first organize and then review your code in its entirety to ensure that it is grammatically correct, free of conflicts, and internal inconsistencies and conforms to state law.
A code that is well arranged, well-edited, easy to read, and up-to-date is a cost-effective management tool for government. It eliminates many tasks that are a strain on staff members and enables your citizens to have free, open, and ready access to the law.
If you already have an existing code, but it has not been maintained or reviewed within the last 10 – 15 years, then recodification is the ideal approach. Like codification, this process includes a complete Legal Review of your code and the incorporation of all appropriate legislation.
By partnering with Municode, you will have a team of experienced attorneys who will work with you step-by-step to ensure that your code is legally sufficient, modern, and quickly connects you and your citizens.
Timely Delivery - You Pick the Schedule - One Point of Contact - Attention to Detail - Accurate Results
Timely. It is essential to keep your code current, and Municode will always provide you with accurate, timely supplements within four weeks for printed supplements and within 10-15 days for electronic updates. You can even choose to post your new legislation online as received if you enroll in our OrdBank or OrdLink programs.
Relationship. The maintenance of your code will be assigned to one of our experienced teams of legal editors and proofreaders who will quickly become familiar with the unique laws of your municipality. All legislation received will be immediately acknowledged, and your code can be supplemented on the schedule of your choice.
Thorough Examination. Each ordinance will be examined to determine whether and where the ordinance should be placed in the code, and which history notes, cross-references, or tables should be updated with your supplement.
Attention to Detail. Meticulous proofreading and expert indexing will ensure that your code is always current, grammatically correct, and free of errors. For printed supplements, we will provide an instruction sheet for the removal of the obsolete pages and insertion of new pages, as well as a checklist of up-to-date pages. Our supplement process is streamlined, straightforward, and has been designed for your convenience.
Sometimes, all you want is for your code to be updated online. No problem. With our Electronic Update Service, we can typically update your online code within 12 days. If immediate service is what you need, we can handle that as well. Some of our clients need their codes updated within 24 hours of legislative approval. Our team is trained and staffed to meet this deadline as well. The bottom line is simple: You tell us how we can best serve you and your citizens, and we will work with you to set up a schedule that keeps your online code updated as often as needed.
A Legal Review is a thorough legal analysis of your code conducted by one of our professional codification attorneys.
- Our attorney will work closely with your municipality to ensure that your code is legally accurate, up-to-date, and that it conforms to the laws of your state.
- We will provide you with a Legal Memorandum containing our recommendations to remedy any conflicts or inconsistencies within your code, then schedule a conference to discuss our findings with your attorney and staff.
- Recommendations can be implemented via the municipality adopting legislation to include the recommendations, or Municode can be hired to implement the findings into your code and provide you with an adopting ordinance for the new code.
- Legal Reviews can be: targeted at specific portions of your code that are of concern to you and your team; done in phases to make it easier on you; completed on a schedule that meets your needs. (Learn More)
During the Republication process, our team of legal editors and legal proofreaders will:
- Meticulously review your code from start to finish;
- Thoroughly proofread your code;
- Work with you to ensure the style of your code is consistent;
- Repaginate the documents in a format designed for consistency and readability;
- Update the Preliminary Pages, Index, and Table of Contents;
- Incorporate newly adopted legislation;
- Update state law references (if elected);
- Update cross-references and history notes;
- Integrate all photographs, maps, diagrams, charts, and tables;
- Provide a comparative table of ordinances;
- Give you and your citizens the best looking, most accurate and easiest-to-use code of ordinances; AND
- Post your code on the nation's most technologically advanced municipal website in the nation, MunicodeNEXT.
To learn more, watch one of the educational video presentations below or contact us for a quick discussion.
